Please read through the following details carefully, as it contains all the information you will need in the lead up to and during the event.
Scotland Build 2017 is taking place at the SEC Glasgow, Exhibition Way, Glasgow G3 8YW.
There is plenty of on-site parking at the SEC, please follow this link for all the information you need regarding prices/directions - https://www.sec.co.uk/visitor-information/how-to-get-here/car-parking
IMPORTANT DEADLINES & DETAILS
You will receive a copy of the PDF visitor guide a few days before the final print deadline on 9th November, subject line: Important Agenda Update – Please Reply. If you wish you make any changes to your speaker details or session topics, please let me know before this date.
PowerPoint presentations to be submitted by 5pm November 13th – Please DO NOT send these directly to Lucy's email, but instead to email@example.com. Remember to bring a copy with you on a USB stick on the day.
When you arrive at the show, you will collect your name badge from the registration desk and you will be shown to your designated area. Please report to your designated summit or workshop area and introduce yourself to the Producer.
EXPO OPENING HOURS:
Day One - 22nd November
9.30am – 5.30pm
Day Two - 23rd November
9.30am – 4.30pm
PROMOTING YOUR ATTENDANCE
Please make sure you are following us and tag Scotland Build in all social media activity.
We have provided you with personalised banners, so spread the word as far as you can. The more the merrier – we want all of your contacts registering to attend the event. If you haven't received these banners, please get in touch as soon as possible.
If you have any relevant industry news articles which you would like us to share, please send them across and we will be happy to host them on our website/social media platforms.
GENERAL SPEAKER INFORMATION
Please let us know, if you wish to use videos or sound during your presentation, so that we can inform the AV team in advance of the event.
To avoid any technical issues when using videos in power point, you may wish to consider converting the clip to a WMV file. This file extension tends to be most compatible with different versions of power point.
You will be able to read any notes you have made in the notes section of your presentation, using the laptop on the lectern in front of you. This will not show on the projector.
You are welcome to use handouts and/or make your talk interactive.
Please make sure you stick to your allotted time for your presentation. Do bear in mind that this time slot will include questions & answers from the audience if you wish to take any. Presentations that overrun may cause delays to the overall speaker programme.
Please keep your schedule free on the day of the presentation, in case of any last minute timing changes to the speaker programme.
The conference areas will seat up to 100 visitors. Additional visitors may stand for parts of the session.
The conference area will be equipped with theatre style seating, a stage, full AV; microphone for speaker and visitors Q&A, laptop and LCD screen to show the slide.
The session chairperson will introduce you to the stage using your biography. Please reserve 5 minutes of your speaking slot for questions from the audience. Please let the chairperson/event producer know in advance if you do not wish to answer questions from the audience. A member of staff will be on hand with a wireless microphone for audience members.
The agenda is completely full across all summits so no sessions can overrun. The producer will hold up a 10 minute and 5 minute sign toward the end of your session in order to assist you with time-keeping. Please make sure you stick to timings and if you are running late to a session, then you may have to cut your session short to keep the smooth running of the day.
You will be asked to submit your presentation slides by email the week before the event. Please also bring the final version along to the event on a USB device 1 hour (minimum) prior to your speaking time. We ask that a draft is supplied to us in advance, for us to store as a back-up file for you. You will still be able to make edits to the file and bring the up to date version with you on the day.
If your presentation is too large to send by email, please use a file sharing website such as Dropbox.
If you are participating in a panel discussion, no slides or presentations need to be prepared for this.
The session chairperson will introduce you to the stage using your biography.
Each panellist will introduce themselves before the moderator runs through the topics and questions from the agenda. Each panellist will be given 5-10 minutes depending on the duration of the panel, to share their remarks and views. The panel will then open up for Q&A with the audience.
A member of staff will be on hand with a wireless microphone for audience questions.
The workshop areas will seat up to 60 visitors. Additional visitors may stand for parts of the session.
The workshop area will be equipped with theatre style seating, a stage and full AV; lectern microphone, wireless microphone, laptop and LCD screen to show the slide.
An AV team and an Oliver Kinross staff member will be running the workshop at all times. You will be introduced to them when you arrive at the event.
Please note that CPD workshops will not be introduced by a Chairperson, so ensure that you give a brief introduction before you start your workshop.
Suggested session timings breakdown for a 50 minute training workshop: 35 minute presentation, 5 minute summary, 10 minutes for questions.
Please send us a brief abstract (150-200 word paragraph). This is supporting material, required for us to obtain the CPD accreditation for your workshop.
You will be asked to submit your workshop slides by email the week before the event. Please also bring the final version along to the event on a USB device 1 hour (minimum) prior to your speaking time. We ask that a draft is supplied to us in advance, for us to store as a back-up file for you. You will be welcome to make edits to the file and bring the up to date version with you on the day.
If your presentation is too large a file to send by email, please use a file sharing website such as Dropbox.
We are partnered with the CPD Certification Service for the event, who are accrediting all conference and workshop sessions. You can find further details on the service and the criteria to follow here – https://cpduk.co.uk/. Please note that the certification service is free of charge for Scotland Build since we have set up an event partnership. The above details must be submitted by the deadline in order to be accredited.
If you have any questions, please do not hesitate to get in touch with the event producer, Lucy Jacobson-Durham on firstname.lastname@example.org or +44 (0)203 058 2350.